1. Data Controller

Opiskelija-asunnot Oy Joensuun Elli (Business ID: 0167853-4)
Merimiehenkatu 30
80100 Joensuu
Tel. +358 13 337 7800

2. Entity Responsible for Register Matters

Opiskelija-asunnot Oy Joensuun Elli/ Data Protection Team

3. Register Name

Electronic Key Usage Register

4. Purpose of Processing Personal Data

Investigation of crimes, vandalism, and other misuse that occur on properties owned by the data controller.

5. Content of the Register

Information about key handovers:

  • Name and address of the key holder, along with other possible contact details
  • Date of handover and return

Access data for property doors:

  • Key identification information
  • Date and time

6. Regular Data Sources

Data collected from the data subject during key handover and access data collected from property door readers.

7. Regular Disclosures of Data

Data is not generally disclosed outside of Joensuu’s Elli. However, in cases of suspected crimes, data may be disclosed to the police.

8. Transfer of Data Outside the EU or the European Economic Area

Data is not transferred outside the territory of the European Union member states or the European Economic Area.

9. Principles of Register Protection

Data contained in the electronically processed register is protected using firewalls, passwords, and other generally accepted technical measures in the field of information security. Manual records are kept in premises inaccessible to unauthorized personnel.

Access to the data contained in the register is granted only to designated employees of the data controller and those acting on its behalf, who have signed confidentiality agreements, and they are granted individual access rights by the data controller.